Some businesses have multiple companies or entities that report up to a larger, parent company. In these situations, customers will require their accounting reports to be separated, based off the specific company, entity, or business unit, while still being able to run company-wide reporting.
You have a couple of options to set this scenario up within EZLease:
- The best way to set this up would be to use User-defined fields. You can rename a User-defined field (e.g. "Company" or "Entity") on the Text Tab of System Options. Then, enter your different companies or entities to that UDF, on the UDF Choices tab. Once that's set up, you can specify a company on each lease record (this can be done in bulk), and then run reports for that specific company, or for all leases (See: Report - Special Options).
- The second option is to use a specific naming convention on your lease numbers (e.g. "Company A - Lease 100"), and then you can group leases when running reports.
Note: Each separate company or entity must be configured with the same system options (i.e. accounting standard and fiscal calendar). It is on our roadmap to add true "multi-company" functionality; until then, separate sets of system options require separate instances of EZLease.