EZLease Quick-start Guide

Welcome to the EZLease, the fast and simple way to get compliant! Below are basic instructions on how to get started using the software...

SETUP AND CONFIGURATION

Check for an e-mail from welcome@ezlease.com, make sure you’ve set up your username and password, and that you’re logged in to EZLease.

Click on the Manage My Leases button. Then, click on File menu and select System Options.

• On the Selections Tab, select your Accounting Methodology from the dropdown. (US GAAP / FASB is set by default).
• On the Fiscal Dates Tab, set up your Calendar Type and the Last Day of Your Fiscal Year (12-month, 12/31 Year End are set by default).
• On the New Standard Tab, select the Date of Implementation (Date of new standard adoption) and Application (if you need to a parallel or a look back).

All additional fields are optional, and can be changed or updated later, as needed.

ADD A LEASE

You can add leases in bulk or individually. We recommend you add your first lease manually to learn what EZLease requires and how it computes accounting results. 

To load the prepopulated examples in the EZLease Bulk Import Template, skip to the next section, 'Upload Leases in Bulk. But stick with us here -- we recommend you add your first lease manually to learn what EZLease requires and how it computes the results.

To add a lease manually:

• Enter something into Lease Number.
• Enter Begin and Base End date for the contract.
• Enter at least one amount for Gross Rent in the Rent Steps
• Specify a Current Economic Life
• Click on the Inception Tab and input an Incremental Borrowing Rate.
• Input the Fair Market Value of the underlying asset or select that the Fair Market Value is Not Determinable.
• Click on the Save Lease button. You’ll notice that the solution has computed a Right of Use Asset on the Main Data Tab.

In the following sections, we'll explain how to upload leases in bulk, and then how to run reports on your leases...

UPLOAD LEASES IN BULK

Open the EZLease Bulk Import Template (Excel document on our Success Center or sent to you by your Account Executive). Enter the required information on the Primary and Rent tabs, in the columns with blue headers.

Once the Primary tab is filled out, move to the Rent tab. The lease number can be selected from the drop-down list. You may add as many rent steps as you need. Be sure to have at least one for each new lease you add. If your lease has rent escalations, you can find additional details here: Rent Escalations

Note: If you select any header cell, you’ll see a description of what goes in that column. The Data Dictionary Tabs provide additional information about what is required.

Go back to EZLease. To import the EZLease Bulk Import Template, it needs to be saved to the My Files, and then uploaded to EZLease.

To upload your import file into My Files:

• 1. Click on the Folder icon (My Files) at the top of the EZLease window
  2. Choose the Home folder > Upload files > Select the EZ Import file > Close the window.

To import your leases into EZLease:

1. 1. 1. Click File > Lease Upload
      2. Select file button > Home Folder button > Select the EZ Bulk Import File > Open
      3. Uncheck the box next to Booking Date
      4. Click Load
         • EZLease will ask if you want to save the report of issues with your import (recommend No) and if you want to add the leases to your database (recommend Yes).

The leases are now in your database! To find a specific lease, click on the arrow icons or on the magnifying glass icon (below Linked Lease field) to bring up a list.

RUN A REPORT

EZLease provides multiple reports that can be used for many different reasons, depending on your goals. For implementation purposes, the best report to use to test a lease is a Journal Entries Report. Follow these steps to run a Journal Entries Report for one month against all leases in your database.

1. Click the Reports menu
2. Select the Journal Entries report
3. Set the Starting Date as the Lease Begin Date, and set your Ending Date so that you capture the entire life of the lease (e.g. Begin Date to Effective End Date)
4. Click on Generate Report.
5. The Journal Entries Report will show you what’s required for the standard you selected.

EZLease provides simple, fast, and easy lease accounting software for ASC 842, GASB 87 and IFRS 16 that ensures long-term compliance for real estate and equipment leases for lessees and lessors. With over 15 years of successful implementations across private, government and public organizations of all sizes around the world, EZLease manages and automates lease data management, lease accounting, and reporting, leveraging customer-first support and deep accounting expertise.