EZLease Quick-start Guide – EZLease Success Center

Welcome to the EZLease, the fast and simple way to get compliant! Below are basic instructions on how to get started using the software.

This article contains the following sections:

Getting started
Configuring System Options
Adding leases manually
Adding leases in bulk
Reporting

Getting Started

Before logging into EZLease for the first time, you will receive a welcome email from welcome@ezlease.com containing your username and temporary password. You'll use your temporary password the first time you log in, and then the system will prompt you to create a permanent password for future use.

Logging In

After receiving your welcome email, follow the steps below:

Step

Action

Go to https://app.ezlease.com

Is this the first time you’ve accessed EZLease?

Yes	Go to step 3.
No	Enter your Username and Password, and then click SIGN IN. Go to step 6.

Enter the Username and temporary Password you received in the "Welcome to EZLease" email, and then click SIGN IN

Note: The Forgot password function is not available until after a permanent password is set. If you need a new temporary password, please submit a support request

You’ll be prompted to change your password. Enter a new password and click CHANGE

Click the button to agree to the terms of service

Click Manage my leases

Note: Your session will time out after 60 minutes of inactivity.

System Configuration

Once the application loads, click on File menu and select System Options.

On the Selections Tab, select your Accounting Methodology from the dropdown. (US GAAP / FASB is set by default).
On the Fiscal Dates Tab, set up your Calendar Type and the Last Day of Your Fiscal Year (12-month, 12/31 Year End are set by default).
On the New Standard Tab, select the Implementation Date (Date of new standard adoption) and Application Date(if you need to a parallel or a look back).

All additional fields are optional, and can be changed or updated later, as needed.

Note: For a deeper dive into configuration system options, please see the resources below:

Adding a lease manually

You can add leases in bulk or individually. We recommend you add your first lease manually to learn what EZLease requires and how it computes accounting results.

To load the prepopulated examples in the EZLease Bulk Import Template, skip to the next section, 'Upload Leases in Bulk. But stick with us here -- we recommend you add your first lease manually to learn what EZLease requires and how it computes the results.

To add a lease manually:

Click the blue button that reads "Add New Lease"

Enter the lease number or lease name into the Lea s e Num ber field

Enter Begin and Base End date for the contract in the fields located in the upper right corner

Setting up the Main Data tab:

Enter at least one amount for Gross Rent in the Rent Steps
Under Economic Life, specify a Current Economic Life
Under the Discount Rate section, input an Incremental Borrowing Rate.
Input the Fair Market Value of the underlying asset or select that the Fair Market Value is Not Determinable.
Click on the Save Lease button. You’ll notice that the solution has computed a Right of Use Asset on the Main Data Tab.

In the following sections, we'll explain how to upload leases in bulk, and then how to run reports on your leases...

Uploading leases in bulk

Open the EZLease Bulk Import Template (Excel document on our Success Center or sent to you by your Account Executive). Enter the required information on the Primary and Rent tabs, in the columns with blue headers.

Once the Primary tab is filled out, move to the Rent tab. The lease number can be selected from the drop-down list. You may add as many rent steps as you need. Be sure to have at least one for each new lease you add. If your lease has rent escalations, you can find additional details here: Rent Escalations

Note: If you select any header cell, you’ll see a description of what goes in that column. The Data Dictionary Tabs provide additional information about what is required.

Go back to EZLease. You must upload the completed EZLease Bulk Import Template into My Files before you can import it into EZLease.

To upload your import file into My Files:

1. Click on the Folder icon (My Files) at the top of the EZLease window
2. Choose the Home folder > Upload files > Select the EZ Import file > Close the window.

To import your leases into EZLease:

1. 1. Click File > Lease Upload
  2. Click the Select file button > Home Folder button > Select the EZ Bulk Import File > Open
  3. Uncheck the box next to Booking Date
  4. Click Load
    1. EZLease will provide a list of import warnings and errors upon upload. While warnings do now prevent import, errors DO prevent import. Errors will need to be fixed on the template, before you attempt to re-import.
      
      You can save the error log as a .txt file, in order to make it easier to update your template outside of the system.
  5. Once the upload is complete, you'll get a confirmation message (example below):

The leases are now in your database! To find a specific lease, click on the arrow icons or on View Lease List to bring up a list.

Note: For a deeper dive into adding leases, please see the resources below:

Running a report

EZLease provides multiple reports that can be used for many different reasons, depending on your goals. For implementation purposes, the best report to use to test a lease is a Journal Entries Report. Follow these steps to run a Journal Entries Report for one month against all leases in your database.

Click the Reports menu
Select the Journal Entrie s report
Set the Starting Date as the Lease Begin Date, and set your Ending Date so that you capture the entire life of the lease (e.g. Begin Date to Effective End Date)
Click on Generate Report.
The Journal Entries Report will show you what’s required for the standard you selected.

EZLease provides simple, fast, and easy lease accounting software for ASC 842, GASB 87 and IFRS 16 that ensures long-term compliance for real estate and equipment leases for lessees and lessors. With over 15 years of successful implementations across private, government and public organizations of all sizes around the world, EZLease manages and automates lease data management, lease accounting, and reporting, leveraging customer-first support and deep accounting expertise.