Often a lease lasts for other than a whole number of months. Most often, it starts in the middle of a month, then is paid monthly on the first of the month, and ends at the end of a month. EZLease requires a rent step with a Monthly frequency to cover a whole number of months. If the dates don't match up, you'll get the error: "Dates not even multiple of payment length." (This also happens for longer periods, such as a Yearly rent step that isn't a whole number of years.) The fractional month should be set up using the OneTime payment frequency, with the amount of rent that applies just to that month (which might be zero, or prorated, or another amount).
For instance, consider a lease with a begin date of January 21, 2021, and end date of January 31, 2025, for a total of 48.35 months. The rent is 1000 per month. For January 2021, the prorated rent is 350.
First rent step: Gross rent 350, Step end date 1/31/2021, Frequency OneTime.
Second rent step: Gross rent 1000, Step end date 1/31/2025, Frequency Monthly.
If you enter a lease using the spreadsheet upload, EZLease provides the option to automatically calculate a prorated rent for a fractional month, as part of the upload setup. For "If rent includes partial period," choose "Prorate First/Last" (the default). In that case, you can enter the rent for this lease as 1000 monthly for the entire life of the lease (1/21/2021 to 1/31/2025), and EZLease will create the OneTime rent step automatically.
If the rent for a partial month is within 4% of the exact prorated amount, EZLease does not consider it a scheduled rent increase that necessitates rent leveling.